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Assistant Director, Alumnae & Parent Engagement and The Scripps Fund

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Job ID:

106

Employment Type:

Full time

Category:

Education
col-narrow-right   

Location:

Claremont, CA 

Job Views:

394

Posted:

08.30.2016
col-wide   

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:
Working collaboratively within the Office of Alumnae & Parent Engagement and The Scripps Fund (APESF) and reporting directly to the Director of Alumnae Engagement, the Assistant Director will be primarily responsible for increasing alumnae engagement with the College through outreach, communications, volunteer management and fundraising. Key areas of focus will be managing Reunion Weekend and reunion giving volunteers; working with regional alumnae volunteers; developing and executing alumnae communications; and management of student employees.

The Assistant Director will also lead the alumnae Reunion Giving program through volunteer recruitment, management and gift solicitations.
Scripps College welcomes applicants who are goal-oriented, work well independently and as part of a dynamic team, with the knowledge and skills to step into a key engagement and reunion fundraising program and achieve further success.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:
This information is descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

Communications
  • Manage and ensure timely and accurate execution of e-mail and print collateral, including alumnae announcements and event marketing.
  • Development and execution of a bi-monthly alumnae email newsletter including design and authoring of content. The newsletter is a primary vehicle for keeping alumnae informed, increasing their engagement and alumnae giving.
  • Design alumnae website and social media (Facebook, Linkedln) content ensuring accuracy and freshness.
  • Manage Scripps Class Scribes volunteer program.
Regional Associates Program
  • Develop and execute the regional associates programming strategy. This includes recruitment of alumnae volunteers, providing guidance for their event plans, and budget oversight.
  • Design and ensure execution of staff driven regional volunteer events, one each in fall and spring/summer, in addition to supporting other volunteer led event programming.
  • Collaborate with Scripps campus partners (e.g. Career Planning & Resources) and 5C colleagues on cross-programming opportunities.
Fundraising Volunteer Management
  • Identify, recruit, train, solicit and manage all leadership volunteers for ten reunion classes each year who are responsible for meeting institutional goals for reunion class gifts and reunion giving.
  • Identify, recruit, train, solicit and manage Young Leaders volunteer fundraising program for the Classes of 1990 and forward.
  • Own and represent Reunion and Young Leader volunteers as part of the APESF fundraising team on program development and strategy.
Engagement Programming
  • Oversee the annual Reunion Weekend event on campus, including programming, marketing, and event logistics execution. Responsible for managing the tasks of campus partners and external vendors leading up to and during the event.
Student Employees Management
  • Hire, schedule, assign and track work tasks and provide feedback for APESF student employees.
  • Ensure effective use of student employees to develop their skills sets while meeting the needs of the APESF team.
  • Identify and direct the execution of special projects that assist and support APESF and Institutional Advancement goals.
EDUCATION:
Bachelor's degree required.

EXPERIENCE:
Three years of experience in higher education communication and/or fundraising preferred or experience in a related field (i.e., sales/marketing, public relations, non-profit management). Experience producing highly successful events reaching specific engagement and/or fundraising goals. Proven verbal and written communication skills. Demonstrated ability to handle multiple tasks and to reach goals in a timely fashion; ability to work both independently and with a team. Ability to work some evenings and weekends and to travel as needed.

LICENSES / CERTIFICATES:
Must have the ability to safely drive as needed. Must meet the College automobile liability insurance company's requirements.
OTHER:

HOURS:
The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m.,
Monday-Friday. Hours may vary due to the needs of the College or department.

Reports To:
This position resides within the Alumnae & Parent Engagement and The Scripps Fund team and reports to the Director of Alumnae Engagement.

CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits eligible position.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.


At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

Job Requirements:

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
  • Capacity to convey commitment and passion for Scripps College representing the College and the department in a professional manner at all times.
  • Superior ability to compose high-quality written communications, correspondence, reports, and other documents with an attention to detail.
  • Strong organizational and project management skills. Able to manage multiple tasks while satisfying expectations.
  • Must be efficient in prioritizing work on simultaneous projects with an ability to meet deadlines.
  • Strong interpersonal and networking skills to work effectively and cordially with diverse and multiple constituencies, including Alumnae Association leadership and trustees.
  • Ability to be proactive and work independently, as well as collaboratively.
  • Experience in planning and organizing special events. Self-starter and out-of-the box creativity.
  • Proficient in Microsoft Office including Word, Excel, Outlook, PowerPoint, etc. Experience with Mail Chimp, InDesign, Survey Monkey, Formstack, and ThankQ is preferred.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.

Company Info
Scripps College

Claremont, CA, United States

Phone:
Web Site: http://www.scrippscollege.edu/

Company Profile

Company Info

Scripps College
Claremont, CA, United States
Phone:
Web Site: http://www.scrippscollege.edu/

Assistant Director, Alumnae & Parent Engagement and The Scripps Fund

col-narrow-left   

Job ID:

106

Employment Type:

Full time

Category:

Education
col-narrow-right   

Location:

Claremont, CA 

Job Views:

394

Posted:

08.30.2016
col-wide   

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:
Working collaboratively within the Office of Alumnae & Parent Engagement and The Scripps Fund (APESF) and reporting directly to the Director of Alumnae Engagement, the Assistant Director will be primarily responsible for increasing alumnae engagement with the College through outreach, communications, volunteer management and fundraising. Key areas of focus will be managing Reunion Weekend and reunion giving volunteers; working with regional alumnae volunteers; developing and executing alumnae communications; and management of student employees.

The Assistant Director will also lead the alumnae Reunion Giving program through volunteer recruitment, management and gift solicitations.
Scripps College welcomes applicants who are goal-oriented, work well independently and as part of a dynamic team, with the knowledge and skills to step into a key engagement and reunion fundraising program and achieve further success.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:
This information is descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

Communications
  • Manage and ensure timely and accurate execution of e-mail and print collateral, including alumnae announcements and event marketing.
  • Development and execution of a bi-monthly alumnae email newsletter including design and authoring of content. The newsletter is a primary vehicle for keeping alumnae informed, increasing their engagement and alumnae giving.
  • Design alumnae website and social media (Facebook, Linkedln) content ensuring accuracy and freshness.
  • Manage Scripps Class Scribes volunteer program.
Regional Associates Program
  • Develop and execute the regional associates programming strategy. This includes recruitment of alumnae volunteers, providing guidance for their event plans, and budget oversight.
  • Design and ensure execution of staff driven regional volunteer events, one each in fall and spring/summer, in addition to supporting other volunteer led event programming.
  • Collaborate with Scripps campus partners (e.g. Career Planning & Resources) and 5C colleagues on cross-programming opportunities.
Fundraising Volunteer Management
  • Identify, recruit, train, solicit and manage all leadership volunteers for ten reunion classes each year who are responsible for meeting institutional goals for reunion class gifts and reunion giving.
  • Identify, recruit, train, solicit and manage Young Leaders volunteer fundraising program for the Classes of 1990 and forward.
  • Own and represent Reunion and Young Leader volunteers as part of the APESF fundraising team on program development and strategy.
Engagement Programming
  • Oversee the annual Reunion Weekend event on campus, including programming, marketing, and event logistics execution. Responsible for managing the tasks of campus partners and external vendors leading up to and during the event.
Student Employees Management
  • Hire, schedule, assign and track work tasks and provide feedback for APESF student employees.
  • Ensure effective use of student employees to develop their skills sets while meeting the needs of the APESF team.
  • Identify and direct the execution of special projects that assist and support APESF and Institutional Advancement goals.
EDUCATION:
Bachelor's degree required.

EXPERIENCE:
Three years of experience in higher education communication and/or fundraising preferred or experience in a related field (i.e., sales/marketing, public relations, non-profit management). Experience producing highly successful events reaching specific engagement and/or fundraising goals. Proven verbal and written communication skills. Demonstrated ability to handle multiple tasks and to reach goals in a timely fashion; ability to work both independently and with a team. Ability to work some evenings and weekends and to travel as needed.

LICENSES / CERTIFICATES:
Must have the ability to safely drive as needed. Must meet the College automobile liability insurance company's requirements.
OTHER:

HOURS:
The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m.,
Monday-Friday. Hours may vary due to the needs of the College or department.

Reports To:
This position resides within the Alumnae & Parent Engagement and The Scripps Fund team and reports to the Director of Alumnae Engagement.

CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits eligible position.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.


At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.

Job Requirements:

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
  • Capacity to convey commitment and passion for Scripps College representing the College and the department in a professional manner at all times.
  • Superior ability to compose high-quality written communications, correspondence, reports, and other documents with an attention to detail.
  • Strong organizational and project management skills. Able to manage multiple tasks while satisfying expectations.
  • Must be efficient in prioritizing work on simultaneous projects with an ability to meet deadlines.
  • Strong interpersonal and networking skills to work effectively and cordially with diverse and multiple constituencies, including Alumnae Association leadership and trustees.
  • Ability to be proactive and work independently, as well as collaboratively.
  • Experience in planning and organizing special events. Self-starter and out-of-the box creativity.
  • Proficient in Microsoft Office including Word, Excel, Outlook, PowerPoint, etc. Experience with Mail Chimp, InDesign, Survey Monkey, Formstack, and ThankQ is preferred.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
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