Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Equivalent to a Bachelor’s degree from an accredited college or university with major course work in finance, accounting, business administration, or a related field.
3. Two years of responsible financial record keeping or budget tracking experience.
Knowledge and Abilities
- Five years or more public agency payroll experience is desired.
- Experience with, or knowledge of, Banner or other enterprise software system.
- Experience working with CalSTRS and CalPERS retirement benefits is desired.
- Ability to analyze complex data.
- Ability to multi-task, excellent time management skills and accept changing priorities.
- Detailed-oriented and organized.
- Team player with excellent customer service and communication skills.
- Ability to calmly work under pressure.
- Principles and practices of accounting.
- Methods and techniques of financial analysis and projection.
- Automated financial systems.
- Applicable federal, state and local laws, regulations, and reporting requirements affecting community college districts.
- District organization, operations, policies and objectives.
- Principles and practices of budget forecasting and analysis.
- Pertinent district policies and regulations regarding budget practices.
- Methods and practices of grant monitoring and applicable reporting requirements.
- Design and analyze databases and spreadsheets for budget development and administration.
- Provide information and assistance to district staff regarding budget development and administration.
- Train and provide work direction to less experienced staff.
- Plan, organize, and analyze assigned district and college level financial functions.
- On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
- On a continuous basis sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
- Prepare, review, and reconcile a variety of financial statements, accounts, and reports.
- Develop and maintain complex financial databases.
- Assist in the development and maintenance of a community college budget system.
- Use sound judgment in recognizing scope of authority.
- Operate and use modern office equipment including computers and applicable software.
- Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
- Utilize appropriate safety procedures and practices for assigned duties.
- Communicate effectively orally and in writing.
- Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
- Establish and maintain effective, cooperative, and collaborative working relationships with others.
Examples of Duties and Responsibilities
Duties may include, but are not limited to, the following:
- Prepare a variety of payroll-related reports; ensure proper accounts are charged for payroll expense.
- Provides support/expertise to the payroll staff.
- Audit all payroll functions, including, CalSTRS and CalPERS retirement contribution calculations.
- Serve as department liaison on enterprise payroll software and provide training to department staff; keep informed on payroll system updates and communicate system issues immediately to management; use troubleshoot techniques when system issues occur and advise payroll staff/users how to best utilize the system.
- Provides high level customer service to internal and external customers and assists the Payroll Supervisor in communicating pertinent information about payroll’s policies & procedures.
- Analyze, develop, and administer budgets; track and analyze legislation impacting budget practices and procedures.
- Prepare, analyze, and review budget and expense transfers.
- Prepare periodic budget summaries, special reports, and technical documents as required.
- Provide professional expertise to other district staff regarding budget preparation and processes.
- Assist with administration of budget related processes and functions including audits, position control and grant reports.
- Utilize specialized financial databases and/or software systems; coordinate with district information technology staff to test and modify systems as appropriate.
- Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust and respect.
- Be an integral team player, which involves flexibility, cooperation and communication.
- Perform related duties as assigned.
Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Unofficial copies of transcripts; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
Should the minimum qualifications state “any combination equivalent to,” then additional relevant work experience may substitute for education. In this case, please upload a document stating such in the Required Transcripts document field.
Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2653 Fax: (408) 867-9059
SELECTION PROCESS INFORMATION:
After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
Travel expenses to attend first-level interview are the responsibility of the candidate.
Application materials become the property of the District and will not be returned or duplicated.
The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.
Special Instructions to the Applicant
Posting Detail Information
Posting Number FY17/18-710FT
Open Date 07/26/2017
Close Date 08/22/2017
Open Until Filled No
TO APPLY PLEASE GO TO: http://www.wvm.edu/hr